Grant Guidance & Resources

The Office for Civil Rights (OCR) ensures that recipients of financial assistance from the Office of Justice Programs (OJP) and its components are not engaged in prohibited discrimination. The primary objective in accomplishing this mission is to secure prompt and full compliance with all civil rights laws and regulations so that needed Federal assistance may commence or continue.

PGR makes no guarantee that the statutory authority or regulatory code cited within is the most current version of said law/regulation. For more recent versions of the U.S. Code and the CFR, users should consult the official revised U.S.C. or the eCFR.

The Procedures for Responding to Employment and Services Discrimination for Idaho State Police Planning, Grants, and Research Subgrantees (June 2020)

ISP is the State Administering Agency (SAA) for four (4) OJP pass-through grants. As the SAA, OCR recommended ISP “develop a comprehensive policy for addressing certain discrimination complaints involving subrecipients of DOJ funds.”  The Procedure was updated per OCR’s request and is currently under review. Idaho State Administering Agencies

Office for Civil Rights Training (January 2020)

PGR requires every subgrantee to review the training posted on the OCR website at least once during their project cycle. The six (6) training programs include:

• What is the Office for Civil Rights and What Laws Does It Enforce?
• What are the Standard Assurances and How Does the Office for Civil Rights Enforce Civil Rights Laws?
• What are the Civil Rights Obligations of State Administering Agencies?
• What Obligations Do Recipients of Justice Department Funding Have to Provide Services to Limited English Proficient (LEP) Persons?
• What are the Civil Rights Laws that Affect Funded Faith-Based Organizations?
• What Civil Rights Protections Do American Indians Have in Programs Funded by the Justice Department? What are the Obligations of Funded Indian Tribes?

Past Acceptances & Information:

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Records pertinent to awards that the subgrantee (any tier) must retain for three (3) years from the date of submission of the final Federal expense report (submitted by ISP) or until resolution of all outstanding audits, whichever is longer, and to which the subgrantee (at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated in 2 C.F.R 200.334, 200.337.

Subgrantees should consult the Subgrant Records Retension Schedule to find the records retention end date before they destroy any documents or information on their subgrant.  The Federal Award number linked to your sub-award is on your signed award document.

Subgrant Records Retention Schedule

For a good review of what records should be included in your grant file for the required length of time, please see https://blog.myfedtrainer.com/grant-management-basics-record-retention/.